Bilingual Mandarin Project Coordinator招聘-某医药公司-医脉同道

Bilingual Mandarin Project Coordinator

12-14K/月上海市-上海/本科及以上/1-3年

吴牧鹭一周前来过

科思罗信息咨询（上海）有限公司

职位详情

岗位职责

Please note that only application submitted through our website （www.costellomedical.com）will be considered.
About the Role
Following the exciting development of the launch of our new Shanghai office, we are seeking a full-time Project Assistant with exceptional English and Mandarin language skills to support our team on a wide range of administrative, project coordination and scientific tasks. This role is therefore varied and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of our China team, as well as multiple scientific projects in the healthcare sector that will span several different disease areas.
You will play a key role in the smooth running of the team’s operation. You will be responsible for supporting the implementation of the latest operational and administrative processes, as well as identifying and suggesting process improvements and changes to current ways of working to enhance quality and efficiency within the team and, where appropriate, the wider company. You will also be the go-to person for team resources and will be responsible for keeping these up-to-date. You will work alongside experienced team members who will provide training on the technical aspects of project delivery and, as a result, you will gain a thorough understanding of how to conduct various projects across our different service offerings.
A strong component of the role involves providing support across project teams and you will be responsible for a range of administrative tasks which may include:
Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
Scheduling meetings, recording minutes and coordinating their distribution
Assisting the team with the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
Supporting the accurate referencing of scientific materials, including preparing reference packs
Screening records for relevance to research questions and extracting data from relevant publications
Liaising with our Creative team on the development of figures and other visuals to be included in reports
Supporting the development of client proposals and tracking those sent and responded to
Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams and acting as the internal point of contact for all compliance-related queries
Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets
Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, and keeping all divisional resources up to date
Organising divisional monthly meetings and other internal activities